How To Quote Commercial & Office Cleaning Jobs + Template

Commercial cleaning quotes can be a daunting task. It’s important to include all the necessary information in order to provide an accurate quote that not only covers the cost of the job, but also generates a profit for your business. In this article, we will outline what you should include in your commercial cleaning quote form, as well as give you a template to use as a starting point.


Elements To Include in Your Commercial Cleaning Quote Form

Every great quote needs a few essential elements. Here’s what you should include in your commercial cleaning quote form:

Your Contact Information

This may seem like a no-brainer, but it’s important to include your contact information on every quote form. This way, the potential customer can easily get in touch with you if they have any questions or want to book your services.

Business License Number & Certification Information

Placing your business license number and any industry certification you (or your employees) hold is very important when quoting. These items will confirm for your client that you have knowledge and expertise in your industry. 


If you have a logo for your business, make sure to include it on the quote form. This helps to brand your business and make it more professional.

Great Visual Design

Nobody wants to look at a boring, plain quote form. Make sure your commercial cleaning quote form is visually appealing by using great design elements. Use colors, fonts, and images to make it stand out.

All Services Included

Be sure to list all the services you offer in commercial cleaning, as well as any associated costs. This way, there are no surprises for the potential customer and they can easily see what they’re getting for their money.

Prices For Each Service

In addition to including all the services you offer, it’s important to list the price for each service. This way, potential customers can see exactly how much they would be spending on your commercial cleaning services.


If you offer any discounts, iinclude them on the quote form. This is a great way to attract potential customers and close the deal.

Total Cost

After you’ve listed all the services and prices, be sure to include the total cost at the bottom of the form. This way, potential customers can see the grand total and make a decision on whether or not to book your services.

Terms for Payment

Although you will clarify the terms for payment on your invoice, it is important to indicate in the quote the terms and payment dates you will expect when invoicing. This informs your client and gives them advance knowledge about the payment and when it will be due.  


Factors To Consider When Setting Prices

Now that you know what to include in your commercial cleaning quote form, it’s time to start setting prices. When doing so, there are a few factors you should consider:

Building Size

One of the main factors you’ll need to consider is the size of the building that needs to be cleaned. The larger the space; the more expensive it will be to clean.

Number & Type of Rooms

In addition to the size of the building, you’ll need to consider the number of rooms that need to be cleaned. You’ll also want to note if there will be bathrooms to clean or a kitchen to clean. These will add to your pricing. The more rooms there are; the higher the price will be.

Cleaning Frequency

Another factor to consider is the frequency of the cleaning. The more often the space needs to be cleaned; the higher the price will be.

Specialty Services

If you offer any special services, such as carpet cleaning or window washing, you’ll need to factor in the price of those services as well.

Labor Costs

Of course, you’ll also need to consider the cost of labor when setting prices for your commercial cleaning services. Be sure to factor in things like transportation, employee benefits, and taxes.


Commercial Cleaning Quote Template

Now that you know what to include in your commercial cleaning quote form and how to set prices, it’s time to put it all together. Here is a template you can use as a starting point:



Business Licence #__________________

Contact Information:

Name: ___________________________

Company Name: _________________________

Address: __________________________

Phone: ____________________________


Email: _____________________________




– Service 1 ___________________________ $____________


– Service 2 ___________________________ $____________


– Service 3 ___________________________ $____________


Total Cost: _________________________ $____________


Discounts: _________________________ $____________

(Include discounts only if previously offered)


Grand Total: ______________________ $____________


Thank you for considering our commercial cleaning services at ___________________________ (company name)! 

It has been a pleasure preparing this quote for you and I hope we will have the opportunity to serve you soon. If you have any questions, please don’t hesitate to give me a call at my direct phone line: ____________________________.