Creating a Winning Quote For Your Cleaning Business + Template

Creating a winning quote for your cleaning business that appeals to prospective clients can be difficult. You have to take into account many factors in order to make sure that your quote is both accurate and appealing to your potential customer. In this article, we will go over the essential elements of cleaning quotes, tips for successfully presenting a quote, and we offer a sample quote template for your own use.


Factors to Consider When Determining Your Quotes

There are many elements that go into a successful quote, and you need to consider each carefully. A carefully constructed quote will both appeal to your prospective client and meet your pricing needs. Let’s check them out.

Overhead Costs: All cleaning businesses have “overhead” costs. These include items such as rent, utilities, cleaning supplies, employee costs, vehicles, insurance, and other costs associated with running your cleaning business. You’ll need to include an estimate of how much your overhead costs will be related to the service of your potential client. Apply the amount you need for overhead to the specific costs of the cleaning services you are anticipating. 

Building Size: The size of the building will obviously affect how long it will take you to clean and how many supplies you’ll need. Therefore, you should charge more for a large building than for a small house or apartment.

Building Location: If the building is located in a high-traffic area, it will likely get dirtier faster and require frequent attention. If food is served in the location or if restrooms are to be cleaned, consider the additional effort required to clean these areas. 

Condition of The Building: If the building is in good condition, it will be less effort to clean than if it’s in poor condition. A building that is in disrepair or generally aging will contain more dust and debris in various areas than a newer building. Also, plumbing in both kitchens and restrooms may be problematic. Inspect all areas to be cleaned before preparing your quote and price accordingly.

Estimated Time for Regular Cleaning Services : Calculating the amount of time your service call(s) will take is an important factor to consider when giving a cleaning quote. Make sure you estimate the time correctly so you can successfully satisfy your client and maintain your company profitability. 

Labor: You should charge for your labor based on the difficulty of the job and the amount of time it will take. You also need to make enough money to cover the wages of any employees that help you.

Cleaning Supplies: You’ll need to factor in the cost of cleaning supplies and equipment when preparing a quote.

Cleaning Frequency: The frequency with which a building, office or house needs to be cleaned will affect your quote. If it’s a one-time cleaning, you can charge more than if it’s a weekly cleaning. However, a weekly cleaning equals consistent revenue, which helps your company in the long run.

Keep all of these factors in mind when creating your cleaning quote so you can be sure to get paid what you deserve!


How to Increase Client Conversion

Now that you know what goes into a winning cleaning quote, let’s talk about how to increase the chances that your potential client will accept it.

The first thing you need to do is make sure your cleaning quote is clear and concise. Include all of the relevant information, but don’t overwhelm the customer with too much detail.

Next, you need to be sure to present your cleaning quote in a professional way. This means using proper grammar and punctuation, and avoiding any typos.

Finally, you need to make sure you’re competitive with other cleaning companies in your area. This doesn’t mean you have to be the least expensive, but you do need to quote within the range of what people are expecting to pay. If you aren’t sure of the “going rates” for cleaning, check around anonymously by calling your competitors to verify their pricing.


A Winning Quote Template for Your Cleaning Business

So, what does a winning quote look like? Here’s a quote template that you can use to increase your chances of getting the job.

Hello ________________, (potential client’s name)

It is with great pleasure that I offer the following Quote for cleaning services on behalf of ______________________(Name of your company}. 

What is our primary mission on your behalf? Our mission is simple:  to clean professionally with excellence every time we service your location. 

With this in mind, please note the following details: 

– We will clean _________________(type of building) located at _____________(address) on the following frequency basis, as agreed upon ___________________ (weekly, bi-monthly, monthly, etc). 

– In order to provide you with consistently high-quality service, we are offering the following quote: 

– ____________________$ (dollar amount)  on a ______________ (frequency) basis. 

Additionally, if you would like to consider increasing our services to add the ______________________ (kitchen, extra offices, hallways, etc), we can easily provide this additional service for ______________$ (dollar amount) on the same frequency basis as our regular service.

As always, our fair price is our true price. We do not fold “additional costs” for supplies or equipment into our invoicing. This quote includes everything we’ve determined will be required to successfully complete your cleaning service: labor, cleaning supplies, ladders, mops and other tools. 

 – We will arrive on the agreed-upon service dates ____________(dates) on time every time _________am/pm (time) and we anticipate our cleaning will take ___________________ (length of time.

– Do you have any questions we haven’t yet answered? If so, let’s talk! 

Please don’t hesitate to contact me personally at _____________________(phone number) or via email _____________________ (email address) if I can be of assistance to you. 

I’d like to say “Thank You” in advance for considering us for your cleaning needs. We are ready and eager to get started! 

Best regards, 

___________________(your name) 

By following this cleaning quote template, you can be sure that you’re including all of the relevant information and presenting it in a professional way. This will increase your chances of getting the job and building your revenue and profitability as your company grows.